The Operating System for Maritime Associations
Members and dues, applications and vetting, a public directory, events, sponsors and board governance — on one white-label platform your members see under your own brand.
- Members, dues and renewals in one place
- A verifiable seal for every approved member
- Runs alongside your current website
Free 30-minute demo · No commitment
Members
Applications
Directory
Events
White-label
Your brand, your domain
Key Facts
≤2 weeks
Target go-live for a new association
€0
Free plan: 1 staff seat, 250 members
24 h
Undo window on every member import
6
Interface languages
Key Benefits for Your Business
What changes when this module runs your day-to-day work
Less Manual Work for Staff
Members update their own profiles, renew and pay online, so changes stop landing on one person's desk
Credibility for Your Members
Rigorous vetting and a seal members can display, backed by a public verification page
Board Work, Properly Recorded
Meetings, quorum, votes, minutes and resolutions kept in one auditable place
Your Brand, No Lock-in
White-label on your own domain, with all of your data exportable at any time
Core Platform Features
Everything a maritime or nautical association needs to run membership, events and governance — in one place
Members & Dues
Member records with tiers and full history, dues invoices, card and SEPA payments into your own Stripe account, refunds and automatic renewals
Applications & Vetting
Online application forms with documents and references, review stages that match your statute, and a verifiable seal issued on approval
Directory & Member Map
Searchable public and members-only directory with an interactive map, radius search around a port and a contact form that never exposes members' addresses
Events & Check-in
Sessions, tickets and waitlists, group registrations, QR tickets and a check-in app that keeps working offline
Governance & Voting
Boards and meetings with frozen quorum, motions, secret ballots with receipts, minutes and a numbered resolutions register
Sponsors & Partners
Sponsor tiers with tracked benefits, banner slots, exposure reports and a portal where each sponsor sees its own package
Additional Guild Features
The rest of the toolkit your staff and board use every week
Member Portal
Members update their own profile, upload certificates, renew and pay, and manage their consents — no more one person processing every change by hand.
Communications & Campaigns
Segmented email campaigns by tier, chapter or country, consent enforced at send time, open and click tracking, and your own sending domain.
Board Reporting
Membership growth, renewals and lapses over time with year-on-year comparison, exportable to CSV and PDF for the council meeting.
Import & Export
Import members from Wild Apricot or a spreadsheet with a dry run and a 24-hour undo; export everything as open files on every plan.
Chapters & Custom Roles
National or regional chapters, custom roles such as treasurer or vetting committee, and a permission grid per role.
Accounting Export
Invoices, payments and refunds for any period in the layout QuickBooks Online imports, as XLSX or CSV.
Designed Around How Associations Actually Work
8 things generic membership software does not do — and that boards, committees and members notice
Verifiable Membership Seal
Every approved member gets a seal to show on their own website, linked to a public page that confirms, live, that they are a member in good standing.
Quorum Frozen at Opening
When a meeting opens, attendance is recorded and the quorum is fixed, so whether a vote was valid never drifts as members join or lapse.
Secret Ballots, Still Auditable
The board can count every vote but cannot see who cast which one. Each member gets a receipt, nobody can vote twice, and no ballot can be edited or deleted.
Review Stages That Match Your Statute
Define the steps an application goes through — office check, references, council decision — with approval possible only at the final stage.
Coexistence With Your Current Site
Embed the directory, map, events calendar, application form or seal on your existing WordPress or Wild Apricot site, and switch over at your own pace.
Maritime Qualifications Register
STCW, MCA, RYA and national licences with expiry dates, reminders at 90, 30 and 7 days, and verification by your staff.
Consent per Purpose, by Design
Members consent separately to the public directory, visibility to other associations and marketing; campaigns and the directory respect those choices automatically.
Your Brand, Your Domain
Members see your association's name, logo and colours on your own domain; the only reference to us is a small “Powered by SupaMaritime”.
Start Running Your Association on Guild Today
White-label association management with a free plan
Set up your association, invite your staff and import your members. Start on the Free plan — one staff seat and up to 250 active members — and upgrade when you need more.
Free plan · No credit card required
Available in Multiple Languages
This module is fully translated and ready to use in the following languages
Why Choose SupaMaritime Guild for Your Association?
Maritime and nautical associations — captains' and officers' associations, agents' and brokers' associations, national marine industry associations and federations of clubs — run on a small staff and a volunteer board. Membership lives in spreadsheets, dues are chased by email, applications are vetted by passing PDFs around before a council meeting, and votes are counted by hand. Generic membership software covers the basics, but it knows nothing about STCW and MCA certificates, has no way to show that a member is vetted and in good standing, and treats a general meeting as just another calendar entry.
SupaMaritime Guild brings the whole association into one place. Members and dues are managed with tiers, online payments by card and SEPA straight into the association's own account, and automatic renewal reminders. Applications move through the review stages your statute defines, and every approved member receives a verifiable seal with a public verification page. A directory with a member map lets clients and captains find a member near a given port, events handle tickets, sessions and QR check-in, and governance records meetings, quorum, secret ballots, minutes and resolutions. Everything carries your association's brand, on your own domain.
What Going Live Looks Like
A new association does not start from a blank screen. It picks a preset for its type — professional, industry or federation of clubs — which sets up membership tiers, roles and an application form. Members are imported from Wild Apricot or a spreadsheet with a dry run first and a 24-hour undo. Branding and a custom domain are set without any development, and a go-live checklist tracks the remaining steps. The target is a working association in two weeks or less, and the directory, events calendar or application form can run as widgets on the existing website from day one.
The result is less manual work for staff, because members update their own profiles and renew online; more credibility for members, because vetting is visible and verifiable; and a board whose decisions are properly recorded. Data stays the association's own: members give consent per purpose, each association is isolated from every other, and a full export in open formats is available on every plan.
Built for every kind of maritime association
Pick the association closest to yours: each page walks through the specific workflow.
Ready to Run Your Association on One Platform?
Start on the Free plan, or book a walkthrough on a fully configured demo association.
Simple Migration to Guild
Already using another system or spreadsheets? Data migration, configuration and training are available as optional services: we look at your data first, agree the scope and the price up front, and write them into your order form.
What a migration can include:
Key Advantages
Understand how Guild takes membership, vetting, events and board work off spreadsheets and email, and puts them in front of your members under your own brand.
Give Your Association One Platform
See how Guild can run your members, events and board work in one place.
Frequently Asked Questions
Yes. The member portal, public pages, widgets and emails carry your association's name, logo and colours, on a subdomain or on your own domain with automatic SSL. A small "Powered by SupaMaritime" link stays in the footer.
Request a Demo
See how the module fits your operation. Get a personalised demo from our team.
Or contact us directly: