Port Agency Software for Port Calls, DAs and Crew Changes
Manage port calls, disbursement accounts, crew changes, invoices, and operations from a single platform.
- Port calls, PDA/FDA and invoicing in one place
- AIS vessel positions and port radar on the Pro plan
- Telegram bot for messages, photos and voice notes
Free 30-minute demo · No commitment
Port Calls
PDA / FDA
Crew Change
Services
PDA → FDA
Port Agency Software
Key Facts
PDA
PDA and FDA disbursement accounts per port call
Bot
Telegram bot for messages, photos and voice notes
99.5%
Monthly availability target
1 day
Support response target on business days
Key Benefits for Your Business
What changes when this module runs your day-to-day work
One Record per Port Call
Services, tasks, documents, emails and deliveries for each port call, from draft to closed
Disbursement Accounts Under Control
PDA and FDA with line items, multi-principal split and PDF export, plus invoices, payments and net balance per port call
Crew Changes on the Port Call
On-signers and off-signers with their documents, travel details and costs
AIS Data on the Pro Plan
Vessel details by IMO number, AIS positions on each port call and a port radar of approaching vessels
Core Platform Features
Port calls, services, disbursement accounts, invoices and crew changes, in one app
Port Call Management
Track port calls through their complete lifecycle with table and Kanban views, real-time status tracking, and financial summaries
Disbursement Account
Professional PDA and FDA with detailed line items, multi-principal split, bulk copy, and PDF export
Crew Change
Track onsigners and offsigners with rank, nationality, document management, and bulk status updates
Invoice & Payments
Create invoices with attachments, track their status and register payments, with revenue, costs and net balance per port call
Operations Dashboard
Unified view of all pending operations with filters, weekly calendar, KPI summary, and priority task management
Vessel Intelligence
On the Pro plan: a port radar of vessels approaching your port, AIS positions on each port call and vessel details by IMO number
Additional Agent Features
Complete suite of tools for comprehensive port agency management
Operations Dashboard
One board of pending services, tasks and deliveries grouped by port call, with filters, a weekly view and KPIs.
Port Registry & Vessels
Registries of ports, vessels, principals and vendors, shared by every port call in your organisation.
Exchange Rates & Multi-Currency
Daily ECB exchange rates with automatic multi-currency conversion to EUR across all financial documents.
Vendor Management
Supplier registry organized by category with search, linked to port call services and disbursement accounts.
Timeline & Audit Trail
A chronological log of the changes made to each port call.
Team & Access Control
Roles and a permission matrix per organisation, with multi-factor authentication for every user.
AIS Vessel Intelligence (Pro Plan)
Eight features built on AIS data from Datalastic, included in the Pro and Enterprise plans
Auto Vessel Data
Type the IMO number and the vessel's details, such as name, flag and tonnage, are filled in from AIS data.
Live Vessel Position
A map inside the port call showing the vessel's last reported AIS position.
Port Radar
Vessels approaching your port within a radius you set, including ones you have not been nominated for.
Scheduled Radar Scans
The radar refreshes on the interval you choose, so the list of approaching vessels stays current without anyone checking it by hand.
Port Visit History
See which vessels have called at your port recently, from AIS data, to spot regular callers you do not yet work for.
Route Planner
Plan a route between ports on the map.
Vessel History Card
When a vessel returns, find the earlier port calls your agency handled for it, with their services, costs and notes.
Fleet Monitoring for Clients
Follow the vessels of a principal's fleet, not only those calling at your port.
See Agent Running on Port Calls Like Yours
Port and yacht agency software, sold on paid plans quoted for your agency
Agent has no free plan. Book a demo: we walk you through port calls, disbursement accounts and crew changes, then quote the Starter, Pro or Enterprise plan that fits your agency.
Starter, Pro and Enterprise plans · Quoted for your agency
Available in Multiple Languages
This module is fully translated and ready to use in the following languages
Built for every type of port agency
Pick the role closest to yours — each page walks through the specific workflow.
See Agent on Your Own Port Calls
Book a demo and we will walk you through port calls, disbursement accounts and crew changes, then quote the plan that fits your agency.
Moving to Agent from Another System
Already using another system or spreadsheets? Data migration, configuration and training are available as optional services: we look at your data first, agree the scope and the price up front, and write them into your order form.
What a migration can include:
Key Advantages
What Agent changes for the people who run port calls, disbursement accounts and crew changes in your agency.
Frequently Asked Questions
A port call moves through draft, nominated, confirmed, pre-arrival, arrived, in port, departed, FDA sent, settled and closed. You can see port calls as a table, a Kanban board or a calendar, each with its services, tasks, documents and financial summary.
Request a Demo
See how the module fits your operation. Get a personalised demo from our team.
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